In order to protect, you, other participants, volunteers, our staff and the charity, we need you to agree to certain terms and conditions. By registering a place or places at a Festival of Inclusive Sport, you accept these terms and agree to comply with them.

OUR TERMS FOR YOUR PARTICIPATION IN Festivals of Inclusive Sport (FIS)

1) In order to protect both you and us, your entry once accepted will constitute a contract between us and these terms and conditions will form part of that contract.

2) By submitting your entry, you expressly agree to abide by these conditions and do so on behalf of each and every participant included on the registration form. The person submitting the entry must be 18 years old or over and possess the legal capacity and authority to accept these conditions of behalf of everyone associated with their entry. Each participant shall be deemed to have accepted these conditions and all references to you as a participant will include, where appropriate, all the other participants you enter.

3) Please read these terms carefully. They explain who we are, how we will provide services to you, how you and we may change or end our relationship, what to do if there is a problem and other important information. If you think that there is a mistake, please contact us.

4) We are Power To Inspire Limited (t/a Power2Inspire) a company registered in England and Wales under No. 8635392 and at the Charity Commission under No 1162631. Our registered office is The Future Business Centre, Kings Hedges Road, Cambridge CB4 2HY.

5) You can contact us by telephoning 01223 776100 or by writing to us at
info@power2inspire.org.uk.

6) If we need to contact you, we will telephone or email you using the number or address you provided us.

7) Our contract with you comes into effect when (but only when) we email you acceptance, or by signing you in on the day of the FIS. If we cannot accept your application, we will inform you as soon as is reasonably practicable.

8) By submitting the entry, you are expressly acknowledging that participating in a FIS has potential hazards. If you have any concerns about your health, we recommend you consult your doctor prior to participating in a FIS. You should stop and notify any Power2Inspire representative, if you feel ill at any time during a FIS. In such case you should seek medical treatment as soon as possible. We reserve the right, at our discretion, to stop you from taking part in a FIS if we deem that you are unfit to take part, including during participation. You acknowledge we shall not be liable for death or injury arising from participation in a FIS.

9) You must not transfer your registration to any other person. To do so may, among other reasons, cause serious issues for medical personnel in the identification of any individual(s) requiring medical treatment.

10) The FIS events will be photographed and videoed and may be televised, filmed and/or otherwise recorded. Any or all of these may include your participation in a FIS. Unless explicitly requested otherwise by you and acknowledged by us (see our Photography policy), by taking part in a FIS you irrevocably grant us (and any third parties authorised by us) the right to use such filming, recording and/or photographs for any purpose now or in the future including but not limited to publicity for any future FIS events organised by us.

11) We may change a FIS:

(a) to reflect changes in relevant laws and regulatory requirements; and
(b) to change the format or make any other amendment deemed appropriate to stage a FIS; without reverting to you. Any changes will be communicated at the event, or sooner if practicable.

12) We reserve the right, at our discretion, to cancel, delay or postpone any FIS due to unforeseen or unavoidable circumstances outside of our reasonable control. In such cases we will endeavour to inform you as quickly as possible. Where a FIS has to be cancelled, delayed or postponed due to circumstances outside of our reasonable control (including for the avoidance of doubt due to adverse weather conditions or as a result of instructions from the emergency services) we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by you. If a FIS has to be cancelled, delayed or postponed due to circumstances that were within our reasonable control, any payment to you will be limited to the entry fee you have paid (when applicable).

13) We may need certain information from you so that we can allow you to participate in a FIS. We will contact you to ask for this information. If you do not give us this information within a reasonable time of us asking for it, or if you give us incomplete or incorrect information, we may either end the contract or make an additional charge of a reasonable sum to compensate us for any extra work that is required as a result. We will not be responsible for you not being able to participate in a FIS if this is caused by you not giving us the information we need within a reasonable time of us asking for it.

14) You do not have the right to end the contract under the Consumer Contracts Regulations 2013 (or any replacement legislation) if you have changed your mind as the contract is for the supply of services related to leisure activities with a specific date of performance.

15) We may end the contract if you break it. We may end the contract at any time by writing to you if:

(a) you do not, within a reasonable time of us asking for it, provide us with
information that is necessary for us to provide the services;
(b) you break any other material term of this contract including but not limited to paragraphs 8 or 9.

16) Subject to paragraph 18, we shall not be liable to you, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with this contract for: (a) loss of profits; (b) loss of income; (c) loss of or damage to goodwill; and (d) any indirect or consequential loss.

17) Subject to paragraph 18, our total liability to you, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with this agreement shall be limited to the entry price you have paid to take part in a FIS (where applicable).

18) We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors; for fraud or fraudulent misrepresentation; for breach of your legal rights in relation to the services including the right to receive services which are as described and match information we provided to you and supplied with reasonable skill and care.

19) We are not liable for business losses. We only supply the services for domestic and private use. If you use the services for any commercial, business or re-sale purpose we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

20) We will use the personal information you provide to us:

(a) to supply the services to you and to allow you to participate in the FIS;
(b) to process your payment for the services (if applicable); and
(c) if you agreed to this during the application process, to give you information about similar events that we provide, but you may choose to stop receiving this kind of information at any time by contacting us.
(d) to support NHS Test and Trace (which is part of the Department for Health and Social Care) in England.

21) We will only give your personal information to third parties where the law either requires or allows us to do so. You hereby irrevocably agree that we may pass any medical data you provide to us to any medical personnel operating at a FIS.

22) We may transfer our rights and obligations under these terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under the contract.

23) Subject to paragraph 9, you may only transfer your rights or your obligations under these terms to another person if we agree to this in writing.

24) This contract is between you and us. No other person shall have any rights to enforce any of its terms. Neither of us will need to get the agreement of any other person in order to end the contract or make any changes to these terms.

25) If a court finds part of this contract illegal, the rest will continue in force. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

26) Even if we delay in enforcing this contract, we can still enforce it later. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date.

27) These terms are governed by English law and any legal proceedings arising must be brought in the English courts.